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Voluntary Arts Ireland > publications > on-line guides
EVENTS PLANNING GUIDANCE FROM VOLUNTARY ARTS IRELAND Health and Safety Planning for Outdoor Community Events
Production for Arts Events: A PLANNING CHECKLIST
Health and Safety Planning for Outdoor Community Events
for small to medium community events for small to medium community events.
Adapted an original by Abigail Cheverst. Edited by Ginny Brink and Brenda Kent (revised 2009) Do you organise a small or medium sized outdoor community event? If you do then you will have health and safety in mind. With the support of PJT Insurances Services Ltd, we have revised our Health and Safety Guide for Outdoor Community Events (RoI) to help you plan safe events to attend.
For ease of use, the revised edition is given in as five seperate short booklets. Key links to external websites / information are found in Booklet 1: An Overview and Booklet 5: Appendices. ( Note - use the back arrow on your browser to return to the guide from an external website). | 
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1. AN OVERVIEW - H&S Planning for Outdoor Community Events (RoI) (pdf - 653k) 2. OUTLINE FOR A HEALTH & SAFETY PLAN - H&S Planning for Outdoor Community Events (RoI) (pdf - 1165k) 3. EXAMPLE DOCUMENTS - H&S Planning for Outdoor Community Events (RoI) (pdf - 1177k) 4. TASKS & CHECKLISTS - H&S Planning for Outdoor Community Events (RoI) (pdf - 1157k) 5. APPENDICES - H&S Planning for Outdoor Community Events (RoI) (pdf - 594k) This update was done in association with the Association of Irish Festival Events (AOIFE - www.aoifeonline.com ). Voluntary Arts Ireland is grateful to PJT Insurance Services Ltd for sponsoring this publication. It is available in other formats, please email info@vaireland.org specifying what you require. A print version will be available to purchase in due course.
Production for Arts Events: A PLANNING CHECKLIST
Voluntary Arts Ireland, 2009 This guide is designed to help first-time event organisers and those wishing to produce more ambitious events check through the logistics of putting on their event, whether it is a theatre piece, exhibition or arts festival. Unique two-level format to provide easy access to the guidance you need whatever your experience of event organisation.
How to use this guide
This resource is designed for online reference - just use the links to navigate through the document to find exactly what you need. If you would like to print sections, we have provided a plain text version also. Other formats are available, please email info@vaireland.org specifying what is most useful for you.
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Production for Arts Events: A PLANNING EVENTS (pdf - 793k) Production for Arts Events: A PLANNING EVENTS (plain text) (pdf - 227k) Use this guide to think through your event step-by-step. If you need further guidance, Voluntary Arts Ireland is happy to help with planning and Production Services Ireland (publication sponsor) can help with technical advice.
Author: Brenda Kent, 2009. Sponsors: Production Services Ireland with support from the Arts & Business Reach Programme Back to top
Setting up and Running a Book Club / Reading Group.
A Guidance Booklet from Voluntary Arts Ireland, by Janie Crone Are you thinking of setting up a book group or reading club? This new guide from voluntary Arts Ireland is for you. It helps you to think about the best way to organise the book club, how to approach choosing books and hosting discussions which are both stimulating and social.
Janie Crone (one of Voluntary Arts Ireland's Arts Learning Links Officers) has drawn this guidance together based on her support of book clubs and start ups. | 
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Setting up and Running a Book Club / Reading Group (pdf - 308k) Setting up and Running a Book Club / Reading Group (PLAIN TEXT) (doc - 73k) Large print version and other formats available, request from info@vaireland.org or 028 / 048 4483 9327
Admit All. Guidance to improve access to voluntary arts (NI)
Voluntary Arts Ireland, 2007 This short (8 page) guidance will help arts and crafts groups across Northern Ireland to improve access for disabled members, participants and audience members. Includes checklist and listing of further contacts and resources. Admit All. Guidance to Improve Access to Voluntary Arts (pdf - 160k) Admit All. Guidance to Improve Access to Voluntary Arts (doc - 803k) PDF and Word (doc) versions above.
Large print version and other formats available, request from info@vaireland.org or 028 / 048 4483 9327 Back to top
Find an Artist / Facilitator. 1st Edition
Listings of arists available to be employed by Voluntary Arts Groups We contacted arts umbrella bodies, local authority arts officers and more.. in order to provide guidance to listings for voluntary arts groups who are looking to engage artist / facilitators (all artforms).
This is not a complete listing and there is, we suspect, further information available on an informal basis from umbrella bodies in your artform or your local authority arts officer. Find links to a range of these at www.vaireland.org/b483 We have a short list of artists who have asked us to make their details available. Further information from 028 / 048 4483 9327 or info@vaireland.org
Read the checklist for engaging freelance artist / faciliators for voluntary arts groups below for step-by-step guidance to making the experience a good one for your group and the artist with whom you work. Where to Find Artist / Facilitators. 1st Edition (pdf - 89k) Where to Find Artist / Facilitators. 1st Edition (doc - 4133k) Back to top
Engaging Freelance Artists / Facilitators. A Checklist for Voluntary Arts Groups Whatever the art form, this checklist is designed to help you think through the process of hiring a freelance artist. Though it will be most useful for groups hiring someone to develop creative skills, principles will apply to other kinds of arts projects (ie engaging professsion conductor, artist-in-residence, artist to produce art work etc) that you may have in mind. Engaging Freelance Artist / Faciliators: Checklist (pdf - 143k) Engaging Freelance Artist / Facilitators: Checklist (may take a moment to open) (doc - 4366k) Note to artists wanting to work with groups: We hope that these listings will give you ideas about where to let groups know about yourselves and the arts skills you have to offer. Voluntary Arts Ireland maintains a listing of artists who would like to work with voluntary arts groups - if you would like to add your details, please complete and return the following form to info@vaireland.org or mail to Voluntary Arts Ireland, 12 English Street, Downpatrick BT30 6AB. 'Where to Find Artist' - Artists' Form (save and fill in electronically - will take a moment to open) (doc - 4338k) 'Where to Find Artists' - Artists' Form (to download / print) (pdf - 75k) Feel free to contact us with further listings at any stage. Contact T: 028 / 048 4483 9327 or E: info@vaireland.org (and for alternative formats). Back to top
MEDIA MAGIC
On-line guidance material to help bring your arts group / organisation activities to a wider audience
1. Get Top Tips from the Experts on making contact with the media 2. Do you need more advice in any area of media, marketing and Communications? Find lists of guidance material & where to find them here. 3. Make contact with local and national media (newspaper, radio, television) across the country 4. Contact Us at T: 028 (RoI 048) 4483 9327 or E: info@vaireland.org - for further information / support on any aspect of dealing with the media, marketing or effective communications
- for any of the above files in different formats (Word, Excel for contacts etc)
- if you would like to use / adapt any of the material above
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MAPPING THE FUTURE.
An introduction to business planning for small arts organisations. Voluntary Arts Ireland 2003.
ISBN 1 899687 38 6 Mapping the Future contains: - an explanation of what is usually in a business plan following a sample plan format.
- guidance on who should write the plan and where to start.
- Assistance in putting together a budget and cash flow statement.
- a list of further resources to help you develop useful business plans.
Mapping the Future is available below in pdf format so that you can read it online or download it free of charge. Print copies are available from the VAI office (£10 or £5 for voluntary organisations having a turnover of under £20,000 a year). Order from info@vaireland.org
MAPPING THE FUTURE. An introduction to business planning for small arts organisations. (pdf - 349k) Back to top
FIRST STEPS TO EMPLOYING STAFF...
Voluntary Arts Ireland Signpost and Checklist for Voluntary Arts Organsiations Considering Employing Staff (Northern Ireland). Has your committee been wondering whether to take on a dedicated member on a paid basis? The signpost links you to resources and sources of information (the majority are available on-line and free of charge) to ensure that you are properly informed about what is involved in taking on an employee.
Work through the checklist to keep you on top of the process.
Both the signpost and checklist are available to download in both .pdf and Word format. First Steps to Employing Staff...Signpost (doc - 408k) First Steps to Employing Staff...Signpost (pdf - 113k) First Steps to Employing Staff...Checklist (pdf - 114k) First Steps to Employing Staff..Checklist (doc - 62k) Back to top
VOLUNTARY ARTS INVESTIGATOR - Two page manual to help you find information and support Starting a new arts group or a new project? Read / download our tiny manual to get ideas on how to get your information gathering started. Voluntary Arts Investigator (pdf - 74k) Back to top |
