1. How to enter

The Epic Awards are for creative projects that involve citizens, artists and creative people who participate for the love of it and on an amateur basis.

Organisers can be a voluntary group, a professional organisation or an individual creative citizen as long as the voluntary artists involved are also involved in the decision making and running of the project.

To be eligible to apply for an Epic Award you have to be able to answer yes to the following questions:

  • Our project involves citizens, artists and creative people who participate for the love of it and on an amateur basis.
  • Any paid staff we involve in delivery of project activities are are neither the main nor the sole decision makers, either creatively or organisationally.
  • Some or all of our project activity took place during the year ending 31 December 2019 (or is ongoing) and was based in the UK or Republic of Ireland.
2. What to submit?

We require a completed entry form and one good quality image to support your application. Please email this if at all possible or upload via the online form. If you would like to submit it by post, send images on disc or USB but please bear in mind that we cannot return these materials.

By submitting material, you agree to it being published on the Epic Awards website, the Voluntary Arts website and any publicity material connected to Voluntary Arts. We will only use it to promote Voluntary Arts, the Epic Awards and your group’s activities. We will not publish any personal details that appear in the application or in any correspondence.

3. What copyright, permissions and legitimacy must we have to enter?

Entrants must certify that appropriate copyright clearances and permissions for all submitted materials have been obtained (e.g. permission of people in the photographs).

Your entry form, and any supplementary material, must relate specifically to your group.

Your entry, and all information you submit and/or distribute to publicise your entry, must not infringe the intellectual property, privacy or any other rights of any third party.

4. Judging process

A winner and runner-up each will be chosen from: England; Ireland (including Northern Ireland & Republic of Ireland); Scotland and Wales.

Our judging panel features Voluntary Arts staff, advisory group and board members, as well as representatives from stakeholders and funders.

All shortlisted groups will be eligible for the People’s Choice Award, voted for online by members of the public. Shortlisted groups can also vote for each other to win the Peer Award for Excellence.

The judges’ decision is final, and Voluntary Arts will not enter into any discussion concerning the results. We are, however, very happy to offer feedback upon request to any interested groups.

5. Publicity

We strongly recommend that all shortlisted groups publicise themselves far and wide, in order to attract votes for the People’s Choice Award. Tips and advice on how to do this are included in the Voluntary Arts Briefing on the Epic Awards.

Winning groups and runners-up will receive an electronic Epic Award winner pack, which will include a logo and branding, which they can use on any communication or publicity they wish.

Winners may be requested to take part in promotional activity in relation to the Epic Awards. Voluntary Arts reserves the right to use the names of winners, their photographs and audio and/or visual recordings submitted by them in any publicity to promote the Epic Awards and Voluntary Arts in general.

6. How we handle your information

Voluntary Arts follows UK data protection legislation, and therefore any personal data you submit (email addresses, phone numbers etc.) will not be disclosed to a third party without your prior consent.

Any data submitted to the Epic Awards will be retained by Voluntary Arts for a reasonable period after the awards close, for administration purposes.

7. Terms and Conditions
  • By entering the awards, you agree that all information submitted by you is true, current and that all the necessary copyright/permission is in place.
  • Voluntary Arts reserves the right to make any changes to the deadline date or prizes that subsequently become necessary.
  • Voluntary Arts may edit, remove or disable access to information and entries that appear to be legally or otherwise problematic (e.g. infringe the copyright or other intellectual property or privacy rights of others, are defamatory, or for any other legitimate reason).
  • Voluntary Arts also reserves the right to disqualify any entrant if it has reasonable grounds to believe the entrant has breached any of the Rules.

Download the rules and guidelines here in English or Welsh.